Presbytery Committees

See here for meeting dates in 2017.

PASTORAL RELATIONS COMMITTEE

Mandate:

The Pastoral Relations Committee has oversight on behalf of the Presbytery of the pastoral relations between the Ministers and Congregations within the Presbytery and other duties as described in the Regulations.

Each member of PRC is expected to pick up a liaison person role with at least one minister and one congregation – so that they are able to keep the Committee up to date with the health of the minister and congregation.

The PRC is responsible for regular consultations with ministers and congregations. Each PRC member participates in these consultations as they are available.

PRC also deals with placement approvals and other matters pertaining to ministers and the congregations in which they serve.

The Liaison Person Role

Each congregation and minister will be linked with a member of the Pastoral Relations Committee with the purpose of assisting the Pastoral Relations Committee to –

– build up a fund of knowledge and understanding of congregations

– offer care and support to ministers and their families

– conduct effective reviews of the ministry and mission of our congregations and the ongoing vitality of call of our ministry agents.

The Relationship with the Congregation

PRC expects that the PRC Liaison Person will make contact with the congregation through its office-bearers and arrange a personal meeting, i.e. not phone or email. Further contact will be of such a nature as is appropriate, using phone and email, so as to establish a regular pattern of contact. It is expected that the Liaison Person will have a personal visit once per year, perhaps at the time of the Congregation AGM.

PRC expects these relationships to be of a pastoral nature rather than administrative. With ongoing contact the Liaison Person will be able to keep PRC aware of good things that are happening in your congregation. Should any matters of pastoral concern arise, i.e. things that may benefit from PRC support, the Liaison Person will be the first point of contact.

Similarly, should the congregation have any questions concerning processes or policies, e.g. forming a Joint Nominating Committee to look for a new minister, or seeking permission for a member to be granted permission to preside at the sacraments, etc, the Liaison Person can be the first point of contact.

The Relationship with the Minister

PRC expects the PRC Liaison Person to-

– Keep in touch with the minister at least quarterly by phone, email and face-to-face

– Meet face to face at least once per year with ministry agents who may be at some distance from the home of the PRC Liaison Person

– Be available to the minister to offer support and encouragement and respond if issues arise that the minister may wish to bring to the attention of PRC

Membership of Pastoral Relations Committee:

Presbytery Chairperson, Presbytery Continuing Education Registrar, Presbytery Minister [Mission & Education], Presbytery Minister [Pastoral & Administration] who acts as Secretary, plus twelve (12) other persons elected by the Presbytery on a rotating basis with at least three (3) of the total membership being from outside the ACT.

Normally 4 members will be elected each year for a 3 year term.

Each member is expected to pick up a liaison person role with at least one minister and one congregation – so that they are able to keep the Committee up to date with the health of the minister and congregation. I am happy to give more info on this if anyone is interested and would like to know more.

The PRC is responsible for regular consultations with ministers and congregations. Each PRC member participates in these consultations as they are available.

PRC also deals with placement approvals and other matters pertaining to ministers and the congregations in which they serve.

It is expected that sensitivity to lay/ordained, male/female, youth and ethnic background will be expressed in the elected members.

PRC Chairperson is elected by Presbytery at its Annual General Meeting in November.

Frequency of meeting: At least ten times per year – currently Tuesdays, 1.30pm to 4.00pm

CANDIDATES SUB-COMMITTEE

Mandate

This group meets to consider/process applications from people wishing to be considered for training for ministry, either Minister of the Word or Deacon. It also processes any requests from Presbytery that a person be considered for the position as Pastor.

Accountability

The Candidates sub-Committee shall report to and be accountable to Presbytery through the Pastoral Relations Committee (PRC).

Membership

At least 6 people, four people to be elected by the Presbytery, two appointed by the PRC. At least one ordained person and at least one male and one female.

Other people may be co-opted for particular interviews where the regular member may have a conflict of interest or to bring appropriate background experience for applicants.

The Convenor will be appointed by the Pastoral Relations Committee.

Frequency of Meetings: As needed, with at least one per year.

PRESBYTERY STANDING COMMITTEE

Mandate

It shall be the responsibility of the Standing Committee to transact such business as may be referred to it by the Presbytery and such other business as may be required or be desirable to be done on behalf of the Presbytery between meetings of the Presbytery, except such as may be precluded by the Presbytery.

Membership

The Standing Committee shall consist of the Presbytery Chairperson, Deputy Chairperson, Presbytery Secretary, the Presbytery Treasurer, the Presbytery Ministers, (all ex officio) and 12 members elected by the Presbytery, the majority of whom shall be members of Presbytery.

The number of lay members of the Standing Committee shall not be fewer than the number of members who are Ministers.

Preferably, at least 4 of those members shall be from outside the ACT.

Frequency of Meetings

Standing Committee normally meets twice between Presbytery meetings, provided there is business to be addressed.

It normally meets on Thursday evening from 5.30 to 7.30 pm with a light meal provided.

FINANCE AND PROPERTY COMMITTEE

Mandate

• manage and oversee matters of concern relating to finance, property and residences.

• report annually to the Presbytery meeting

• appoint from amongst its members appropriate persons to the Finance Sub-Committee, Property Sub-Committee and the Residences Committee, ensuring that at least 2 are members both of the Finance Sub-Committee and the Property Sub-Committee

Membership

Presbytery Treasurer, plus12-15 persons, of whom 4 shall be members of Presbytery. At least six members are elected each year for a two year term with a further six similarly elected the following year, thus ensuring continuity of membership year to year.

At its first meeting of the year this committee appoints its members to either the Property or Finance Sub-committees.

Frequency of meeting

Annually.  The sub-committees normally meet separately on Thursday evenings, four or five times each year.

CROSS CULTURAL COMMITTEE

Mandate

This group has a wide ranging brief looking at encouraging and promoting awareness of cross-cultural matters in congregations and wider. It meets as and when it determines.

There are six places on this committee.

COMMUNICATIONS COMMITTEE

Mandate

This group meets to oversee the Presbytery Magazine, “Perspective”, the Presbytery Website, the weekly distribution of notices from the Presbytery Office, currently called Presbytery Pewsheet. It acts as an advisory group for the Presbytery Staff who look after the work of publishing.

Membership

No specific number of members is required for this committee.

Frequency of Meeting

At least quarterly.

LAY PREACHERS COMMITTEE

Up to six people are sought for this group who meet with the Presbytery Minister (Mission & Education) to help support and encourage members of our congregations who are considering or already involved as Lay Preachers or interested in exploring contemporary approaches to communicating the Gospel.

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